Privacy Policy

Effective Date: January 7, 2026

What This Policy Covers

This Privacy Policy explains how Benton Oakfield ("we," "us," or "our") handles information collected through our website at bentonoakfield.com, including contact form submissions. This is a website privacy policy. Clients may receive additional privacy notices as part of onboarding and carrier/plan administration. Insurance carriers and third-party administrators have their own privacy policies that govern how they handle your health and benefits information.

Information We Collect

We collect limited information when you visit our website or contact us:

• Contact form submissions: Name, email address, phone number, company name, and any message you include.
• Basic technical data: IP address, browser type, pages visited, and referring website. This is standard information collected by web servers.
• Communications: If you email, call, or text us, we keep records of those conversations to serve you better.

How We Use Your Information

We use the information we collect to:

• Respond to your inquiries and questions
• Provide the benefits consulting services you request
• Schedule meetings and follow up on conversations
• Improve our website and how we communicate
• Comply with legal and regulatory requirements

How We Share Information

We share information only as needed to run our business and serve you:

• Service providers: Companies that help us with hosting, email, scheduling, and business operations.
• Carriers and administrators: When you become a client and request our help with benefits, we share necessary information with insurance carriers, third-party administrators, and related vendors to provide those services.
• Legal requirements: When required by law, subpoena, or court order.

We do not sell your personal information.

Cookies and Analytics

We may use basic analytics to understand how visitors use our website (such as which pages are most popular). If you prefer not to be tracked, you can adjust your browser settings to block cookies or use browser privacy features. This won't affect your ability to use our website or contact us.

Data Retention

We keep information as long as needed for the purposes described in this policy and as required by law, regulation, or contractual obligations. Contact form submissions and client communications are retained according to standard business and regulatory requirements for our industry.

Security

We use reasonable administrative and technical safeguards to protect your information. That said, no method of transmission or storage is 100% secure. If you have concerns about sensitive information, contact us directly rather than using an online form.

Your Choices

You can:

• Request access: Ask us what information we have about you.
• Request corrections: Let us know if your information is inaccurate.
• Opt out of marketing: If you receive marketing messages from us, you can unsubscribe at any time.
• Request deletion: You can ask us to delete your information. We handle these requests on a case-by-case basis, subject to legal, regulatory, and contractual retention requirements.

Children's Privacy

Our website is not directed to children under 13, and we do not knowingly collect information from children under 13.

Updates to This Policy

We may update this policy from time to time. When we do, we'll update the effective date at the top of this page. For significant changes, we may provide additional notice.

Contact Us

Questions about this policy? We're happy to explain anything that's unclear.

Benton Oakfield
200 Broadhollow Rd, Ste 207
Melville, NY 11747
Phone: 212-365-4553
Email: info@bentonoakfield.com

Clients may receive additional privacy notices as part of onboarding and carrier/plan administration.

Not a call center. Not a 1-800 number. Your dedicated Long Island benefits partner.